All employers are required to verify employment eligibility of their new employees by completing Form I-9. Section 2 of the form is to be completed by a representative of the company within three business days of the employee’s first day of work. To complete Section 2, the employer’s representative must physically review original documents which verify employment eligibility (acceptable documents include a passport, permanent resident card, driver’s license, birth certificate and many others as indicated on the instructions of Form I-9). These documents must be originals and cannot be copies, scanned versions, faxes and also cannot be viewed over a video call such as Skype. This creates a potential issue for companies with a remote workforce where employees do not all live and work in the same area. Continue reading
Beginning on January 1, 2018 there are a number of new employment laws going into effect in California that employers should be aware of. Read below for details regarding five of these new laws. Continue reading
Effective January 22, 2017 employers should have started using the new version of Form I-9 (marked 11/14/2016) and should discontinue use of any forms with expiration dates prior to 2017. The newest version of the form can be found on the U.S. Citizenship and Immigration Services (USCIS) website.
Employers who fail to use the new version of the form for new hires after January 22, 2017 will be subject to penalties which were recently increased drastically (effective August 1, 2016 the minimum penalty increased from $110 to $216 per violation and the maximum penalty increased from $1,100 to $2,156 per violation).
To avoid these penalties, employers should be using the new version of the form and should also ensure that the forms are filled out completely and correctly.