A Manager’s Guide to Employee Documentation

It can not be stressed enough how important it is to have thorough documentation in an employee’s file, especially prior to an involuntary termination.  You may have heard before, “If it isn’t in writing, it didn’t happen” and this is often true when it comes to lawsuits for alleged discrimination, wrongful termination, etc.

The problem is, a lot of managers don’t know how to document, or even worse – what to document.

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Tips to Improve Your Employee Disciplinary Documentation

1351643_39635293Thorough documentation is important in human resources management, and it can help you avoid possible lawsuits and prevail in cases that are tried in court.  A primary purpose of personnel documents is to help persuade a third party such as a judge, jury, arbitrator, or mediator, that you made a reasonable and sound business decision based on the information available to you at the time.  Your documents will be more credible and reliable if you use the following standard practice:

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